SYSPRO


Document Management 
 
Much more than a repository for archived documents, organizations using Document Management can perform critical business tasks quickly, creating operational efficiency and accountability while accelerating processes in which work is accomplished.
 

Matching Document Management to Your Business

• Capture and store electronic documents or paper documents that have been scanned, as well as other types of media

• Capture and management unstructured documents such as Vendor Invoices, and Proof of Delivery Notices

• Improve efficiency with instant retrieval of stored documents

• Automatic indexing from auto-filling index fields

• Cross-reference supporting documentation for auto retrieval of related documents

• Provide a central document repository that can be accessed by authorized users across business locations

• Customize the search results to match your business requirements

• User defined rights control the ability to view, annotate, revise and distribute documents
 

The Value of Document Management

• Create instant access to unstructured documents from within various SYSPRO screens, minimizing time spent retrieving information

• Eliminate the need to search for paper documents by storing documents electronically

• Provide an inherent document trail for unstructured documents

• Protect and verify the integrity and security of all scanned documents

• Minimize the need for physical storage of business documents, saving money on facilities costs or allowing storage resources to be directed toward more valuable usage of physical space

• Improve responsiveness to customer and vendor inquiries

• Annotate and revise documents as required

• Out-of-the-box Accounts Payable 3-way matching solution (purchase order, GRN and invoice)

Document Management with Workflow

 
Overview
 
Perform business processes quickly, consistently and with less human interaction by configuring document-centric electronic workflows that can route documentation according to pre-defined rules or ad-hoc decision opportunities.

The Value of Document Management with Workflow

  • Workflow can be automatically initiated by invoices being scanned, faxed, e-mailed or received by electronic data Interchange (EDI)
  • AP documents are consistently processed in less time than traditional paper-based operations, enabling your organization to reduce costs and take advantage of available vendor discount deadlines
  • Load balancing abilities
  • Simultaneous notifications
  • Alternative routing logic
  • Ad-hoc workflow tasks
  • Create instant access to unstructured documents from within various SYSPRO screens, minimizing time spent retrieving information
  • Eliminate the need to search for paper documents by storing documents
  • Provide an inherent document trail for unstructured documents
  • Protect and verify the integrity and security of all documents
  • Minimize the need for physical storage of business documents, saving money on facilities costs or allowing storage resources to be directed toward more valuable usage of physical space
  • Improve responsiveness to customer and vendor inquiries

Matching Document Management with Workflow to your business

  • Allow for the capture and management of unstructured documents such as Vendor Invoices and Proof of Delivery Notices
  • Capture, store and retrieve electronic documents or paper documents that have been scanned, as well as other types of media
  • Automatic indexing from auto-filling index fields
  • Supporting documentation can be automatically cross-referenced, allowing users to double click from one document and retrieve a related document
  • Provide a central document repository that can be accessed by authorized users to easily access information from across business locations
  • Ensure that business processes are followed
  • Provide a clear audit trail
  • Timers for follow up and processing ensure prompt attention to your business needs
  • Approval processes based on your particular business rules

 


 
Home | White Paper Library | Case Study Library | Advisory Council | About Us | Contact Us | Privacy Policy | Site Map
© 2008-2016, Top10ERP.org. All rights reserved.