The enterprise software that Sonnax had been using was nearly 10 years old and was straining to keep up with the company’s steady growth and meet the requirements for fast turnaround of more than 40,000 shipments a year. Sonnax knew that the system would not be able to handle the increased demand for aftermarket parts that it saw coming in the next decade or process orders quickly enough to keep its customers satisfied. Updating that system to the current version would require a major investment in hardware, software and integration. Investigating alternatives, Sonnax realized it would be more cost effective to replace the system with new technology.
Identifying a Solution
To determine the best enterprise solution for its business, Sonnax contracted a consultant from the Vermont Manufacturing Extension Center (VMEC), a not-for-profit center that assists small to medium-sized manufacturers.
Sonnax Industries Modernizes and Enhances Customer Service with Sage ERP X3 “The Sage ERP X3 enterprise system offered superior technology that met our business objectives, but more importantly, Sage would partner with us.”
Tightly integrated applications that would provide a quick turnaround for customer inquiries and ensure that an order was ready to ship within no more than six hours after receipt Scalability and ease of customization to support Sonnax’ rapid growth Advanced functionality to enhance the outstanding customer service on which Sonnax’ reputation is based.
“After comparing Sage with other ERP vendors in the mid-market, the Sage ERP X3 enterprise system offered superior technology that met our business objectives, but more importantly, Sage would partner with us,” said Jeff Loewer, information technology manager at Sonnax. “It was imperative that we work with a software provider who was not only committed to implementing the software, but interested in having a long-term relationship with us, as our business grows.”
Sage ERP X3 met Sonnax’ requirements for tight integration, ease of customization, and advanced functionality. Many enterprise software packages consist of separate products bolted together from different sources. Every time information has to travel through an interface to get from one application to another, some efficiency is lost as processing slows. No matter how much work the software vendor does to eliminate redundancies and synchronize data files, disparate systems always produce idiosyncrasies that cannot be resolved. To the user, this can mean a long learning curve and more work, e.g., unnecessary data entry, and more opportunities to make mistakes.
“Sage ERP X3 is clearly not a patched-together system. Its modules are well integrated and work together seamlessly. Sage offers a package that will see us through the long term. The product gives us the ability to easily personalize transaction data screens,” said Loewer. “In other systems we looked at, adding fields and tables was problematic, but Sage ERP X3 has provided a way to simplify personalization, both for users and for managing customer relationships.
Benefits & Results
“Before we integrated Sage ERP X3, we had to price products for our customers manually. Now we can pull up pricing in one system instead of two as we did in the past,” said Melissa Matthews, vice president of distribution at Sonnax. “We can respond to customer queries more quickly and more accurately now.”
Sage ERP X3 gives Sonnax a competitive edge with its advanced pricing functionality. For example, the Sage ERP X3 product contains robust pricing functionality that calculates prices and discounts at multiple levels. “The ability to respond quickly to marketplace developments with competitive prices or promotions can make or break a small to medium-sized business like Sonnax,” said Jeff Law, manager of implementation services for Sage ERP X3. “Companies can easily set a wide range of pricing parameters with Sage ERP X3 that enables them to differentiate themselves in each market and reward loyal customers.” With Sage ERP X3, Sonnax’ business processes are now streamlined and automated, enabling its staff to process order-entry inquiries in real-time; check product availability, determining available-to-promise dates, and customer credit status while speaking with the customer on the phone. These tools are decreasing the order cycle time while providing their customers the same quality service to which they are accustomed. Sonnax maintained its high level of customer services throughout the implementation.
“From the very start of the implementation, it was paramount to our business to be able to process orders without any interruptions,” said Matthews. “We were able to ship products daily, without missing a beat, and the Sage support team was critical in keeping our operations running smoothly when we went live.”