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Materials Management for abas ERP

Inventory Management

Materials management creates liquidity

abas ERP plans, manages and controls all material movements between vendors, customers, production and warehouses. abas ERP helps you to coordinate the flow of goods as efficiently as possible, speeding up stock turnover, ensuring the best possible stock levels, and maintaining a high degree of readiness to deliver. Our visualization and planning tools offer vital decision-making support for this.

Reservations made easy

Reservations speed up and facilitate goods issue. You use reservations to ensure that products and materials are available when needed. abas ERP offers you configurable reservation scenarios and allows simple transfers of reservations.

Route-optimized Picking Module

The time between order receipt and shipping is reduced to a minimum by optimizing the routes from one pick part to the next. Thanks to shorter throughput times, you can process more orders and increase revenues.

Packaging and Shipping Module

Save time and money through the efficient management of logistics processes using the shipping processing in abas. It provides all the tools you require for shipping planning, packaging material management, picking, and customs and export processing. It helps you to accelerate picking and delivery, check orders for completeness, process invoices from forwarding agents, keep track of the transport containers in circulation, and facilitate faster delivery to your customers.

  • Visibility at every level. abas ERP harmonizes and provides full visibility over logistics processes. Real-time information about sales orders ready to be delivered, their processing status and access to delivery and shipping conditions ensure that your shipping department always has up-to-date information.
  • Efficient shipping planning. Efficient shipping planning guarantees you the fastest delivery to the customer. Shipping planning in abas achieves this by harmonizing logistics processes and providing greater transparency and an improved transport environment. Furthermore, cost and time savings can be achieved by storing products for a shorter period of time. With shipping planning, you can process complete deliveries, partial deliveries, outstanding deliveries and collective deliveries.
  • Packaging materials and packing instructions. abas ERP helps you prepare shipments as specified by the customer with the correct items, packaging materials and related information.
  • Container account management. With abas ERP, you can keep track of your transport containers in circulation and compare the information against the reports from your customers and vendors.

Lot and Serial Number Management Module

Lot management covers all relevant areas along the supply chain that are managed in the lot information. In order to precisely track lot origin and use, you need to document all relevant information about lot movements, associated usage, and associated creation processes in the stock movement journal. With lot and serial number management in abas, you can easily record, manage and track each individual product. This ensures that each product can be uniquely identified in warranties and guarantees.


Within abas, you can decide by product which consumption sequence (LIFO, FIFO) should be used. Once a consumption sequence has been stored for a product, each receipt of this product, including information on the receipt quantity, receipt date or expiry date, and cost price, is documented separately. Then, when the product is withdrawn, the stock quantity will be debited according to the defined sequence. The resulting costs will then be determined and set in material costs posting and the actual costing.

Stocktaking Made Easy Module

In abas ERP, you can execute periodic or perpetual inventory. You control the complete stocktaking process. All of the steps – from the creation and printout of inventory sheets with collective print option, to stocktaking start and entering quantities counted, to the output of difference lists and multi-level stocktaking completion – can be controlled centrally. Processed inventory sheets are archived automatically and enable a seamless recording of inventory. The Stocktaking Center” now provides complete traceability.
Standard BI reports for materials management“Materials management BI reports show the development of the warehouse stock or stock values within a year, and the stock key figures of the past four years. Materials Management reports show you how the stock values change within a given year or in comparison to previous years. Key figure fluctuations within a month or year are easily identified. You can also recognize long-term trends for the products in question. This enables you to plan as effectively as possible to achieve a specific benefit.

Material requirements planning (MRP) Module

Material requirements planning (MRP), the scheduling of material and production capacities, is one of the core tasks of an ERP system. Processing sales orders according to their deadlines is often the key to customer satisfaction and the reason for a company’s success. MRP / scheduling ensures that quantity and date requirements are covered, creates purchase order suggestions for purchasing, and generates work order suggestions for in-house production, finished goods, or sub-assemblies.

Requirements can also be covered by relocation from a different warehouse group. External processing can be mapped using subcontracting suggestions. Scheduling also checks compliance with the specified delivery dates and, if any variance is found, calculates the earliest possible delivery dates.

The scheduling calculation observes sales order items, internal work orders, current purchase orders, and stock levels. Individual settings are taken into consideration, for example minimum stock levels, procurement lead times, batch sizes, batch grouping periods, lead times for internally produced parts, and scheduling processes. Vendor and customer receipt days along with the definition of minimum and maximum procurement quantities are also considered. The system also checks if your current stock levels and scheduled stock receipts will cover your future stock needs within a defined time period. For stock shortages, purchase order suggestions for purchase parts and work order suggestions for internally produced parts will be generated according to the procurement type.

The following scheduling types exist:

  • Requirement-related scheduling
  • Minimum stock-related scheduling
  • Remaining quantities-related scheduling
  • No scheduling
  • Sales order related
  • Variant related

Material Cost Posting Module

Material cost posting determines the consumption of raw, auxiliary and operational materials, and posts the inventory changes of semi-finished and finished products. Valuation ensures that objects are created for all costing and relevant production processes. These objects form the basis for posting costs.Valuation is the central link between production and accounting. Different valuation methods are available to valuate production processes. A valuation method consists of a valuation type for the stock receipt and the stock issue.

Valuation types for products

Stock receipt:
  • Transaction price
  • Planned price
  • Zero valuation
Stock issue:
  • Price of receipt
  • LIFO (last in, first out)
  • FIFO (first in, first out)
  • Mixed price
  • Warehouse group mixed price

Flexible Selection with Cost Entry Suggestion Module

The cost entry suggestion can be used to select valuations resulting from stock movement journal entries or completion confirmation journal entries based on various criteria. The selected posting documents and their total are displayed in a table.

Work in Process Stock Module

abas determines the usage of raw, auxiliary and operational materials, and assemblies of finished products and WIP. Stock changes that result from the consumption can be posted.

Valuation of Products at Transaction Price Module

Finished products can be valued at transaction price when they are received in the warehouse from production. Direct material and production costs can be posted in a differentiated manner. The overheads, along with the direct costs, are adopted in the cost entries for the change in stock.

The posting of overheads allows you to display WIP and finished product stock levels (including overheads) valued at the manufacturing costs. If the valuation type transaction price is used for finished products, WIP will be managed by the ERP system automatically without differentiation. Externally procured parts can also be valued for the transaction price. In this case, the transaction price is the invoice price, which will be used to value a stock receipt.

Revaluation of Additive Costs Through Cost Allocation Module

Causal relationships can be created in abas ERP, independent of time or a direct (technical) process reference. This requires all receipts and issues to be linked. Using cost allocations, additive costs such as freight or customs can be subsequently assigned to a process. The revaluation function forwards these additive costs to the affected processes later on, so they are available for evaluations such as the final costing.

Mapping of Material Provided to Vendors Module

The values of material provided to vendors are displayed when posting the incoming invoice. Costs of services associated with the materials provided can be posted on a subcontracting account. An additional posting displays the value of the purchased product plus the material value of the ordered product, as the stock increases to the product stock account.

Subcontracting and Material Cost Posting

The subcontracting value is recorded when the receipt invoice is posted. The service will also be posted to a subcontractor account here. Additionally, the subcontracting value (including provided materials) will be posted as a stock receipt in the stock account. On withdrawal from subcontracting, the stock issue value is posted under work in progress (WIP).

Quantity Revaluation Module

Quantity revaluation is used for the subsequent editing of valuation prices. The entire value history is maintained, meaning that the cost originator and reason for the price change remain fully traceable.A quantity revaluation can be used to increase or decrease valuations of stock levels or products after stocktaking.

Useful evaluationsIn the interests of improving visibility and clarity, a number of useful evaluations list the valuation and posting results for material and production cost postings:

  • With the costs of a work order info system, you can determine progress and exact costs of a key date for individual work orders
  • You can use the WIP on key date function to determine the stock level of the WIP on a specific key date
  • The stock value on key date info system determines the stock value on a specific key date. Based on the valuations, the stock value can be determined based on various criteria
  • The valuation reference info system can be used to evaluate the valuation database using a number of selection criteria
  • The production activity info system evaluates the production costs per work center, cost center or cost object for a period. 

Purchasing and sales packing slips for which an invoice will be created at a later date, can be posted to an interim account. For this account, an info system will provide a notification for all delivered products that have not been invoiced yet for a key date.


Scheduling according to the net change principleScheduling in abas ERP is based on the net change principle. Only changes that were made to the materials or due dates since the last scheduling calculation are entered into a scheduling run. A user can also fix processes, which overrules the scheduling. Relocation suggestions or relocation orders between different warehouses, and their completion confirmations, can also be created in the scheduling function.

Scheduling can be used for the following:

  • Allocation of products to scheduling groups to exclude products from permanent scheduling
  • Selective release of work order and procurement suggestions
  • Missing parts analysis
  • Gross requirements determination
  • Visualization of problem areas in scheduling with the scheduling report

By influencing all aspects of the business, scheduling effectively translates customer demand and uses that to build a plan for how to most efficiently achieve the end result.

Scheduling’s accuracy depends on the quality of the data inputted in the system. Having good data enables the system to accurately avoid shortages, cut costs, reduce lead times, manage work orders more effectively, and improve forecasting.

Warehouse Management Module

The abas ERP warehouse management system helps you strategically map and manage the warehouses and physical stocks of your company. Using this tool, you can maintain manageable warehouse hierarchies and have an overview of your raw materials, finished products, contract processing materials, spare parts, and operational materials – for maximum productivity and cost efficiency.

Warehouse management in various locations

The Warehouse management system can create any number of warehouses and storage locations. Each location is clearly allocated to one warehouse. Different storage types can also be mapped. Strategies for storage and removal from storage can be implemented, as required. It is possible to store different products in a single storage location, and abas provides information about all items in the storage location. Products can also be posted manually, and stock corrections and revaluations of a product stock level can be made easily. In warehouse management, lots, serial numbers, and multiple bundle units are managed for each product. When posting issues, abas ERP also allows for negative stock levels.

abas ERP supports warehouse management/logistics with the following features:
  • Exact mapping of the stock structure
  • Configurable reservation scenarios
  • Simple transfer of reservations
  • Route-optimized picking
  • Preparatory shipping planning
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