Additional Capabilities for Wherefour ERP

Wherefour Compliance Module — Core Overview

Wherefour’s compliance functionality is designed to help manufacturers, distributors, and supply-chain operators meet regulatory requirements, maintain quality standards, and be audit-ready at all times by centralizing compliance data, standardizing checks, and automating record-keeping.

The compliance capabilities are tightly integrated into the core ERP — meaning inventory, traceability, production, and quality checks all feed into compliance workflows and documentation.

Centralized Compliance Data & Document Storage

• Cloud-based repository: Store all compliance records including Certificates of Analysis (COAs), lab results, inspection photos, shipment docs, spreadsheets, PDFs, and scanned notes in one searchable system.
• Tagged & searchable: Documents can be tagged for quick retrieval during audits, customer requests, or regulatory reviews.
• Mobile capture: Use mobile cameras or tablets to quickly upload documents during receiving, production, or inspection steps.

This creates a single source of truth for compliance data without relying on siloed folders or spreadsheets. 

Quality Assurance & Test Management

• AI-Assisted QA test creation: Built-in AI tools help draft clear, complete quality test definitions — speeding setup and ensuring consistency across tests.
• Custom test definitions: Capture relevant test results including approvals, vendor info, notes, photos, and documents tied to specific stock lots or production runs.
• Historical test data: Results and associated metadata are stored with inventory records for traceability and audit purposes.

This functionality helps standardize QA checks and facilitates quality control workflows aligned with industry regulations.

Control Points & Embedded Verification

A more recent enhancement adds Control Points — compliance checkpoints embedded directly into production and operational workflows:

• Mandatory checks: You can define verification steps that must be completed (e.g., quality tests, measurements, approvals) before production can proceed.
• Audit trail: Every control check records who did it, when, and with what result (and override reasons if applicable), producing a complete digital audit trail.
• Customizable placement: Control Points can be placed before, during, or after key manufacturing steps and configured based on workflow, team, or site.

Compliance Reporting & Shipment Documentation

• Bundled COAs: Wherefour can automatically package all applicable COAs for items in a shipment into a ZIP or combined PDF, making it easier to deliver required compliance paperwork alongside orders.
• Instant reporting: Traceability tools can produce recall reports and compliance documentation quickly in response to audits or regulatory requests.

Regulatory & Industry Readiness

Wherefour’s compliance tools are especially helpful for:

• Food safety (e.g., FSMA): Enables rapid traceability and retrieval of records to meet FDA standards and respond to traceback requests.
• Metrc-integrated industries: Wherefour can store Metrc compliance data and metrc test results alongside other records for searchable inventory safety checks.
• Manufacturing quality standards: Tools support internal quality checks, audits, and documentation required for customer standards or certification programs.