Financial Management for VAI ERP

Accounts Payable

S2K Enterprise Accounts Payable Module retains comprehensive vendor information, including contacts, e‑mail addresses, purchase order addresses, and remit addresses. General Ledger accounts and pre-set distribution percentages can be assigned for each vendor. Robust inquiries create instant access to data, including credit memos, vendor invoices, credit memos, debit memos, and payments. A comprehensive purchase journal, as well as open accruals, can be viewed or printed on demand. Accounts Payable Voucher Entry allows users to create one-time vendors and flag each invoice for 1099 payment history. Repeating vouchers can be pre-set to load monthly. Integrated Job Costing allows you to track expenses to a specific job and cost code.

VAI software also includes Purchase Orders and Landed Cost price confirmation which allows you to match invoices to receipts and landed cost charges for posting and verification. Automatic tolerance levels can be set to notify buyers through conditional emails if invoice irregularities exist. S2K Enterprise’s Accounts Payable Module offers customized payment processing options, including manual and automatic payment selections, handwritten check processing, letters of credit, and wire transfers. Integration with AP document scanning and workflow automates processing of electric invoices from vendors. 

Accounts Payable includes a bank reconciliation option that provides the ability to clear checks and print reports that show cleared or outstanding checks. Intelligent automation streamlines invoice processing and accelerates the invoice-to-pay cycle.

Accounts Receivable

S2K Enterprise Accounts Receivable application features powerful credit and collection screens that provide multiple reports, including global aging of accounts, highest dollar amount, or oldest balance. Accounting managers can easily review their specific accounts, enter notes on collections, schedule follow-up calls, and flag disputed invoices.

S2K’s comprehensive customer information fields include Open invoices, payment history, credit information, sales history, and open orders, all available at the touch of a key.

When interfaced with the S2K Enterprise Order Processing application, VAI’s Accounts Receivable Module displays invoice details and allows invoices to be emailed, faxed, or re-printed on demand. Order processing can automatically send credit manager emails and also perform credit-checking functions when credit issues arise.

S2K integrated suite includes a flexible cash receipts program, allowing users to quickly enter adjustments, post cash to customer accounts, and track returned checks. Payments can be applied by invoice number, purchase order number, or account number. Other features include recording overpayments, splitting payments across multiple accounts, tracking write-offs, applying payments and credit memos to specific invoices, and issuing chargebacks with ease. When write-off or returned checks are recorded, conditional emails can be sent to credit managers. The new AR Manager Dashboard introduced in Release 6.3 surfaces collection priorities, aging trends, and credit risk in a single role-based view.

Financial Highlights

• Immediate Access to Journal Entries
• Adjusting Entries
• Recurring Journal Entries
• User-Defined Financial Formats
• General Ledger Inquiry
• Preliminary Year-End Close
• Budget Entry
• Approval Code
• Posting Corrections
• Dynamic General Ledger Search
• Dynamic General Ledger Posting
• Historical Data
• Preliminary Work-Sheets
• On-Demand Financial Reports
• Information Center
• Account Detail Drill Down
• Sales force automation
• Batch Screen
• Consolidated Financial Reports
• Inter-Company Transactions
• Report Writer / Report Pro
• Warehouse Management
• Multiple Companies
• Automatic or Manual Posting
• Profit and Loss Statements
• Document Management

General Ledger

Enhance your financial management with a robust general ledger system that offers real-time reporting, departmental accounting, and full audit trails to ensure accuracy and compliance.

• Departmental Financial Tracking: Track expenses and revenues by department, division, location, and company for better budgeting and resource allocation.
• Accurate General Ledger Management: Record financial transactions with precision, ensuring accurate ledgers and complete data integrity for your financial records.
• Complete Audit Trail for Compliance: Maintain an accurate, transparent record of all financial activity, ensuring adherence to regulatory standards and compliance requirements.
• Tailored Financial Reporting: Create customized financial reports for your general ledger to align with business-specific goals, regulatory needs, and performance insights.
• Improved Financial Decision-Making: Use data from your general ledger to optimize spending, track costs, and improve overall financial performance.